JOB TITLE: RECEPTIONIST
VERSION: 1.0
DATE: 1st July **Apply on the website**
MANAGER: Director of Finance and Support Services
The Irish Heart Foundation (IHF) is the national charity dedicated to
fighting heart disease and stroke. Today in Ireland more people die
from heart and stroke-related illnesses than from cancer, road deaths
and suicide combined. Against this background we work to bring hope,
relief and a better future to families all over Ireland. We give vital
patient support through our Heart & Stroke helpline and we provide
high quality public information for all.
We support pioneering medical research, campaign for improved patient
care, and promote positive public health strategies. We work in
hospitals, schools and workplaces to support, educate and train people
to save lives. As a charity we are dependent on the generosity of the
public to continue our vital good work. We ask the public to support
our work by donating, giving of their time to volunteer or by learning
the skills needed to save a life through our courses.
KEY RESPONSIBILITIES
* Manage front of house reception area and welcome all visitors and
staff to the premises in a professional and welcoming manner
* Operate the IHF switchboard directing or taking messages where
appropriate
* Receiving and sorting daily mail and deliveries
* Manage the collection of outgoing post from each department
* Creating and managing access cards for all visitors and new hires
to the IHF
* Assisting the stores and facilities manager with any ad-hoc duties
which may arise
* Management of onsite meeting room bookings
* Managing all office facilities including stationary, catering,
supplies and liaising with third party vendors
* Ordering taxis, couriers and booking travel arrangements
* Act as the administrator for the various health councils
associated with the Irish Heart Foundation, there are currently 6
active health councils.
* Link in with relevant IHF staff to ensure consistent communication
between Councils and the IHF
* Plan and organise any seminars or events as required for the
councils
* Update appointment calendars and schedule meetings/appointments
when necessary
* Update the council membership data and record all correspondence
in the CRM system
* Assisting with coordination of onsite and offsite events
* Assist all departments on admin work when required.
SKILLS AND EXPERIENCE REQUIRED
* Must have completed leaving certificate or equivalent
* Minimum 8 years? experience in a similar role
* Strong communication skills
* Previous experience working with a CRM system
* Excellent organisational and multi-tasking skills
* General administration experience is an advantage
DETAILS OF ROLE AND APPLICATION PROCESS
This is a full-time role, Monday to Friday. The role is based in the
Irish Heart Foundation?s offices in Rathmines, Dublin.
The above is a guide to the nature of the work required. It is not
wholly comprehensive or restrictive. This job description will be
reviewed in line with business needs.
To apply please provide an up-to-date curriculum vitae and a cover
letter outlining how you suit the post by email to Siobhan Browne, HR
Consultant Email: **Apply on the website**
The closing date for this position is Monday **Apply on the
website**th July , **Apply on the website**.
_THE IRISH HEART FOUNDATION IS AN EQUAL OPPORTUNITIES EMPLOYER. THE
IRISH HEART FOUNDATION HAS A NO SMOKING POLICY. EMPLOYEES ARE NOT
PERMITTED TO SMOKE WHILST UNDERTAKING ANY DUTIES ON BEHALF OF THE
FOUNDATION._
We need : English (Good)
Type: Permanent
Payment:
Category: Health
